Lone Star Quarter Auction

WHEN:       Thursday, May 24, 2012

WHERE:     Lewisville Estates - 800 College Parkway, Lewisville, TX 75077

TIME:         6:30 p.m.

A portion of the proceeds will go to this month’s charity – Heritage Health Solutions Academic Excellence Foundation

What is a quarter auction?
A quarter auction is a game where bidders play for prizes valued typically from around $12 to $50, occasionally higher.

What do bidders need to play?
When bidders enter the auction location, they receive one numbered paddle for $2.00 ($1.00 is donated to the charity and $1.00 will be returned to them at the end of the auction when they return the paddle).  A chip with a corresponding numbers goes in a drawing bucket. Bidders will also need quarters to bid. These are brought with them to the auction, so please make sure your guests are bringing at LEAST 1 roll of quarters with them!  We will have quarters for sale, $11.00 for a $10.00 roll of quarters; however, first come/first serve due to the fact that we will have a limited amount available.  The additional $1.00 will be donated to the monthly charity. 

How will the bidders know what they are bidding on?
All the auction items will be on display in one area of the auction location. Auction doors will be open to the guests at 6:30pm so the bidders can preview the items and visit vendor tables. The auction will begin promptly at 7:00pm.  When an item comes up for bid, the item will be described by the vendor who brought it. One at a time, vendors will be called to the front table to choose one of their items, hold it up, and describe it to the guests. They will only have 30 sec to do this!!! Please keep this demo/description as brief as possible as we will be auctioning a lot of items in less than 2 hours.

How do the bidders know what the bid is?
The vendors will inform guests how many quarters to bid on the items.  All items will be between a 1-6 quarter bids.  Please keep in mind that items that auction for 1-2 quarters seem to bring in more money than the higher priced items. 
                       $1.00 - $5.00 = 1 Quarter
                       $6.00 - $10.00 = 2 Quarters
                       $11.00 – $15.00 = 3 Quarters
                       $15.00 - $20.00 = 4 Quarters
                       $21.00 or more = 6 Quarters


How does the bidding work?
Once the item has been described, the value of the item, and quarter bid announced, the bidding will begin. If a bidder is interested in the item, they would put that number of quarters in the Top Hat that will be located on each table, and raise their paddle. Once all bids are made, the quarters will be collected and put into a bag with that vendor's name on it. All quarters for the items each vendor auctions will be given to that vendor at the end of the auction.

How do we know who wins?
We will then draw a number from the drawing bucket and call the number out. If the number called matches the paddle of someone who has bid quarters and raised their paddle, it is the bidders responsibility to call out that they have a winning number. If the bidder with the matching number either fails to call out that they won, or did not bid the number on that item, then we will continue to draw numbers until a winner is found. To keep the auction moving, it is good for non-bidders to call NO BID if their number is drawn and they did not bid the quarters.

What happens to my quarters if I don’t win?
If you don’t win, your quarters are still collected and they go to the vendor who provided the item, No quarters are returned to non-winning bidders.


The guests will also be given an opportunity to purchase tickets for a 50/50 raffle. These tickets will be sold 1 ticket for $1.00, 7 tickets for $5.00.   50% of all money collected for the raffle will be given to 1 lucky winner at some point during the auction and the other 50% will go to the charity of the month.


HAPPY BIDDING!!!!!